That LTD Life

Collaborative Docs don’t HAVE to be Boring? Xtensio LTD Review

• 3 min read
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Xtensio is challenging traditional document collaboration by combining the functionality of tools like Google Docs with interactive elements typically found in website builders. In this review, I test the full feature set using their highest tier to give you a complete picture of what’s possible with this innovative platform.

Introduction [00:00]

Xtensio stands apart from typical document editors by offering interactive elements and responsive design that makes traditional PDFs feel outdated. I tested the tier three plan ($199) to showcase all available features and help you determine if this tool is worth the investment.

Xtensio Homepage & Organization [00:58]

The platform uses two key organizational concepts:

  • Workspaces: These are essentially folders for organizing your documents
  • Folios: The interactive documents you create within workspaces

While the organization system is straightforward, I found some limitations in workspace customization. For instance, you can’t change the automatically assigned colors or add custom icons, which could make organization more intuitive.

Templates [02:32]

One of Xtensio’s strongest features is its extensive template library. The range includes:

  • Kanban boards
  • Strategy planners
  • Content marketing plans
  • Sales battle cards
  • Value propositions
  • Reporting dashboards
  • Lead magnets

A key advantage is that all documents are responsive, making them much more mobile-friendly than traditional PDFs. This makes Xtensio particularly valuable for delivering content like online course materials or client deliverables.

Image Library [04:42]

The image management system offers:

  • Storage for uploaded assets like logos and custom images
  • Integration with Pexels for stock photos
  • Easy organization and reuse across documents

Every AppSumo plan includes storage allowance for your assets, though the amount varies by tier.

Style Guide [05:21]

The style guide feature (available in tier 3+) provides brand consistency through:

  • Color management with website color extraction
  • Google Fonts integration
  • Custom font upload support
  • Default color settings for elements

This feature would be more valuable if available in lower tiers, as brand consistency is crucial for businesses of all sizes.

Builder Interface [07:37]

The builder combines document editing with website-builder-like features:

  • Flexible element positioning
  • Section-based organization
  • Background images and colors
  • Vertical alignment options

Modules and Content Elements [09:60]

Xtensio offers 16 different modules for creating interactive documents:

Text and Media

  • Text modules with formatting options
  • Image modules with flexible positioning
  • Video embedding from various sources

Presentation Features [11:59]

A standout feature is the presentation mode, which:

  • Converts sections into slides automatically
  • Allows keyboard navigation
  • Offers a professional presentation experience

Tables and Data [13:17]

The table module provides:

  • Basic spreadsheet functionality
  • Flexible sizing options
  • Row and column management

However, it lacks direct integration with tools like Google Sheets, which could be valuable for automated reporting.

Task Management [14:31]

The task list module includes:

  • Status tracking
  • Drag-and-drop organization
  • Multiple list support
  • Kanban-style functionality

Interactive Elements [15:46]

Additional modules include:

  • Buttons with internal/external linking
  • Embed options for external content
  • Charts and graphs
  • Social media integration
  • Email forms
  • Table of contents generation

Document Management [19:42]

Saving and Version Control

  • Automatic saving
  • 365-day revision history (tier 3)
  • Version preview and restoration
  • Comment system for tracking changes

Sharing Options [20:18]

Comprehensive sharing features include:

  • Web link sharing
  • Custom domain support (tier 3)
  • Website embedding
  • Social media sharing

Analytics and Tracking [21:16]

The analytics system provides:

  • View tracking
  • Time-on-document metrics
  • Geographic data
  • Device information
  • Click tracking

Notification System [21:49]

Customizable notifications for:

  • Document views
  • Template usage
  • Team activities

Team Collaboration [22:32]

The platform offers three user roles:

  • Administrators: Full control including style guide management
  • Team Members: Can create documents and workspaces
  • Guests: Can view and edit specific documents

Plans and Pricing [23:21]

AppSumo offers four tiers:

Tier 1 ($39)

  • 10 folio projects
  • 1 seat
  • 1 workspace
  • 30-day revision history
  • 250MB storage

Tier 2 ($99)

  • 100 folios
  • Unlimited workspaces
  • Guest account access
  • Expanded features

Tier 3 ($199)

  • 3 team members
  • 10 guest accounts
  • Style guide access
  • Custom link options
  • Password protection
  • Custom domains
  • Template creation
  • Advanced analytics

Tier 4 ($399)

  • 10 team members
  • Unlimited guests
  • White labeling
  • All premium features

Conclusion [25:55]

Xtensio scores a 7.1 out of 10 in my evaluation. While it offers innovative features and solid functionality, there’s room for improvement in:

  • Template design quality
  • Visual customization options
  • Module styling flexibility

However, the platform shows promise with:

  • Strong collaborative features
  • Responsive design
  • Comprehensive analytics
  • Professional presentation capabilities

For businesses looking to modernize their document creation and client presentation process, Xtensio offers a compelling alternative to traditional tools, especially at the higher tiers where all features are unlocked.

🔥 Get Xtensio through my AppSumo link

Disclaimer: This post contains affiliate links. As an AppSumo partner, I earn from qualifying purchases.

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