Xtensio is challenging traditional document collaboration by combining the functionality of tools like Google Docs with interactive elements typically found in website builders. In this review, I test the full feature set using their highest tier to give you a complete picture of what’s possible with this innovative platform.
Introduction [00:00]
Xtensio stands apart from typical document editors by offering interactive elements and responsive design that makes traditional PDFs feel outdated. I tested the tier three plan ($199) to showcase all available features and help you determine if this tool is worth the investment.
Xtensio Homepage & Organization [00:58]
The platform uses two key organizational concepts:
- Workspaces: These are essentially folders for organizing your documents
- Folios: The interactive documents you create within workspaces
While the organization system is straightforward, I found some limitations in workspace customization. For instance, you can’t change the automatically assigned colors or add custom icons, which could make organization more intuitive.
Templates [02:32]
One of Xtensio’s strongest features is its extensive template library. The range includes:
- Kanban boards
- Strategy planners
- Content marketing plans
- Sales battle cards
- Value propositions
- Reporting dashboards
- Lead magnets
A key advantage is that all documents are responsive, making them much more mobile-friendly than traditional PDFs. This makes Xtensio particularly valuable for delivering content like online course materials or client deliverables.
Image Library [04:42]
The image management system offers:
- Storage for uploaded assets like logos and custom images
- Integration with Pexels for stock photos
- Easy organization and reuse across documents
Every AppSumo plan includes storage allowance for your assets, though the amount varies by tier.
Style Guide [05:21]
The style guide feature (available in tier 3+) provides brand consistency through:
- Color management with website color extraction
- Google Fonts integration
- Custom font upload support
- Default color settings for elements
This feature would be more valuable if available in lower tiers, as brand consistency is crucial for businesses of all sizes.
Builder Interface [07:37]
The builder combines document editing with website-builder-like features:
- Flexible element positioning
- Section-based organization
- Background images and colors
- Vertical alignment options
Modules and Content Elements [09:60]
Xtensio offers 16 different modules for creating interactive documents:
Text and Media
- Text modules with formatting options
- Image modules with flexible positioning
- Video embedding from various sources
Presentation Features [11:59]
A standout feature is the presentation mode, which:
- Converts sections into slides automatically
- Allows keyboard navigation
- Offers a professional presentation experience
Tables and Data [13:17]
The table module provides:
- Basic spreadsheet functionality
- Flexible sizing options
- Row and column management
However, it lacks direct integration with tools like Google Sheets, which could be valuable for automated reporting.
Task Management [14:31]
The task list module includes:
- Status tracking
- Drag-and-drop organization
- Multiple list support
- Kanban-style functionality
Interactive Elements [15:46]
Additional modules include:
- Buttons with internal/external linking
- Embed options for external content
- Charts and graphs
- Social media integration
- Email forms
- Table of contents generation
Document Management [19:42]
Saving and Version Control
- Automatic saving
- 365-day revision history (tier 3)
- Version preview and restoration
- Comment system for tracking changes
Sharing Options [20:18]
Comprehensive sharing features include:
- Web link sharing
- Custom domain support (tier 3)
- Website embedding
- Social media sharing
Analytics and Tracking [21:16]
The analytics system provides:
- View tracking
- Time-on-document metrics
- Geographic data
- Device information
- Click tracking
Notification System [21:49]
Customizable notifications for:
- Document views
- Template usage
- Team activities
Team Collaboration [22:32]
The platform offers three user roles:
- Administrators: Full control including style guide management
- Team Members: Can create documents and workspaces
- Guests: Can view and edit specific documents
Plans and Pricing [23:21]
AppSumo offers four tiers:
Tier 1 ($39)
- 10 folio projects
- 1 seat
- 1 workspace
- 30-day revision history
- 250MB storage
Tier 2 ($99)
- 100 folios
- Unlimited workspaces
- Guest account access
- Expanded features
Tier 3 ($199)
- 3 team members
- 10 guest accounts
- Style guide access
- Custom link options
- Password protection
- Custom domains
- Template creation
- Advanced analytics
Tier 4 ($399)
- 10 team members
- Unlimited guests
- White labeling
- All premium features
Conclusion [25:55]
Xtensio scores a 7.1 out of 10 in my evaluation. While it offers innovative features and solid functionality, there’s room for improvement in:
- Template design quality
- Visual customization options
- Module styling flexibility
However, the platform shows promise with:
- Strong collaborative features
- Responsive design
- Comprehensive analytics
- Professional presentation capabilities
For businesses looking to modernize their document creation and client presentation process, Xtensio offers a compelling alternative to traditional tools, especially at the higher tiers where all features are unlocked.
🔥 Get Xtensio through my AppSumo link
Disclaimer: This post contains affiliate links. As an AppSumo partner, I earn from qualifying purchases.
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