Billed: All-in-One Invoicing, Time Tracking & Expenses ($49 Lifetime Deal)

In this review, I test Billed, a comprehensive business management tool currently available on AppSumo. I’ll walk you through every feature and capability so you can determine if it’s the right investment for your business needs.

Introduction [00:00]

Billed combines invoicing, estimates, time tracking, and expense management into a single platform, available for a one-time fee of $49 for the base tier. Throughout this review, I’ll test every feature and provide my honest assessment of the tool’s strengths and limitations.

Dashboard Overview [00:47]

The dashboard provides a clean, organized view of your business operations. A standout feature is the ability to manage multiple businesses from a single account (available in tier two and above). While the tier one version limits you to a single business, this restriction feels reasonable given the price point.

The initial setup process includes:

• Currency configuration
• Logo upload
• Business personalization
• Basic account setup

Client Management [01:31]

The client management system offers a straightforward approach to organizing your customer base. Key features include:

• Easy client addition and organization
• Customizable client fields
• Comprehensive contact information management
• Business details storage

I found the interface intuitive, though you’ll want to set up your custom fields early to maintain consistent client records.

Items and Services [02:21]

The items section, while not immediately visible in the sidebar, is logically located in the settings area. Here you can:

• Create and manage products/services
• Set pricing and tax rates
• Add detailed descriptions
• Configure recurring service options

One practical aspect I appreciate is the ability to set different tax rates for various items, which is essential for businesses dealing with multiple tax jurisdictions.

Custom Fields [03:16]

The custom fields feature adds significant flexibility to the platform. You can create custom fields for:

• Clients
• Items
• Invoices
• Estimates
• Projects
• Tasks

This level of customization allows you to adapt Billed to your specific business needs, though I recommend planning your custom fields carefully before full implementation.

Payment Integration [04:33]

Billed offers three payment gateway options:

• Stripe
• PayPal
• Mali

The integration process is straightforward, though I’d like to see more payment gateway options in future updates.

Invoice Management [04:59]

The invoicing system is robust and user-friendly. Notable features include:

• Clean, professional invoice templates
• Recurring invoice setup
• Custom payment terms
• File attachments
• Digital signatures
• Flexible discount options

One minor issue I encountered was with date formatting – the system defaulted to day/month/year format, which could cause confusion for US-based businesses. However, this can be adjusted in the settings.

Invoice Templates [08:58]

There are three invoice template options available. While all templates are clean and professional, I noticed some sizing issues with logos and company names that could be refined. The templates are:

• Standard clean design
• Modern layout
• Classic business style

Payments and Expenses [09:31]

The platform includes comprehensive payment tracking and expense management features:

• Payment tracking
• Transaction history
• Expense logging
• Receipt management
• OCR capabilities (higher tiers only)

Estimates [10:23]

The estimate system mirrors the invoicing interface, making it easy to:

• Create professional estimates
• Convert estimates to invoices
• Track client responses
• Manage estimate revisions

Project Management [11:13]

The project management features are particularly useful for service-based businesses:

• Task creation and tracking
• Time tracking integration
• Budget management
• Project status monitoring
• Client-specific project organization

I found the project-to-invoice workflow particularly smooth, though the task creation interface could use some refinement.

Time Tracking [13:13]

Time tracking in Billed offers multiple options:

• Manual time entry
• Built-in timer
• Chrome extension
• Project-based tracking
• Billable hours management

The Chrome extension adds convenience for real-time tracking, though I’d like to see some improvements in the task creation interface within the time tracking feature.

Teams and Reporting [15:21]

Team management features include:

• User role management
• Permission settings
• Activity tracking
• Comprehensive reporting

The tier one plan includes three team members, which should suffice for small businesses and freelancers.

Plans and Pricing [16:04]

AppSumo offers several tiers:

Tier 1 ($49)

• 3 team members
• 1 workspace
• Branding removal

Tier 2

• 10 team members
• 5 workspaces
• Branding removal

Tier 3

• Unlimited team members
• 10 workspaces

Tier 4

• Adds retainer functionality
• 100 OCR credits monthly

Tier 5 ($700)

• Unlimited OCR
• AI assistant access

Conclusion [17:15]

I rate Billed a 7.6 out of 10. It’s a solid, reliable tool that handles core business management tasks effectively. While there are some minor issues like slow loading times for customer-facing pages and limited payment gateways, the overall value proposition at $49 is strong.

The platform is particularly well-suited for:

• Small businesses
• Freelancers
• Service-based companies
• Teams of up to 3 members (on tier 1)

If you’re looking to eliminate monthly subscription costs for your business management tools, Billed offers a compelling solution with its lifetime deal pricing.

Disclaimer: As an AppSumo partner, I earn from qualifying purchases.